Project Coordinator

Boomer Consulting, Inc
700 W 47th St
Kansas City, MO 64112
United States

Application Closing Date
Manages Others
Experience Required
Security Clearance Required
Employment Type
Work Schedule

Job Description
Boomer Consulting, Inc. provides progressive consulting and community services to accounting firms across the United States, Canada, and the UK. Our firm is well-respected and consists of some of the most influential people in the accounting profession.

The Project Coordinator is responsible for supporting, planning, coordinating, and executing a variety of projects within the company. The individual primarily supports client service efforts, assistance, and constant communication with clients and delivering excellent events. A good deal of the work in this area will be client-facing – both internally with the team and externally with our clients. The ability to communicate effectively with senior management, create order out of chaos and develop sequential systems is imperative to the success of this position.
Project Coordinator duties and responsibilities include the following:
Essential Job Functions:
Managing the Plaza Meeting Space on the Country Club Plaza in Kansas City, MO

Act as the first point of contact for the Plaza Meeting Space, including answering questions, leading tours and working with our sales team to book meetings.Communicate closely with program consultants and external client contacts to ensure the strategy and goals are met for all meetings.Be present at the Plaza Meeting Space for all meetings.Manage all aspects of meetings at the Plaza Meeting Space such as, but not limited to:Calendar and meeting schedule managementCoordinate all supplies and maintenance ordersPrepare meeting materials (including digital materials) as directed by program managers/consultants including meeting outlines, name tags, participant lists surveys, etc.Support program consultants and clients while onsiteDaily room set up, including seating arrangementAV set up, field questions, and solve and/or coordinate with AV supportFood and beverage set up
Work closely with consultants to assist in the achievement of Boomer Consulting’s success for engagements, speaking, and client peer groups.

Build and maintain client relationships and communicationUtilize a project management workflow system to document and track the planning process to ensure deliverables are met.Manage all aspects of onsite and virtual engagements and client peer groups, including meeting logistics, agenda planning, presentation materials, and client satisfaction.Manage all speaking engagements for consultants. This includes contact with associations and vendors to ensure all materials are sent in a timely manner.Book travel, calendar management, and expense management for consultants.Attend virtual engagements to support consultants as needed
Various Administrative Duties:

Work with the Marketing Manager to manage the conference booth schedule, preparation, and shipping.Assist the Financial & Accounting Coordinator with remote deposits, monitor and handle mail (Including scanning, forwarding, and more)Maintain client relationships (i.e., gift baskets, cards, and new member boxes).Support Project Managers with webinars, podcasts, events, and miscellaneous tasks as needed.

Boomer Consulting, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Requirements
Entry-level; Bachelor’s degree, or equivalent job experience required
Previous hospitality experience a plus
High level of proven organizational skills
Experience in a client-facing, client service position
Highly motivated to work in a collaborative environment
Proficient in technology (desktop and mobile) including cloud business applications
Able to work in a dynamic, fast-paced environment with a distributed team