All applicants must complete an application to be considered - those submitting resumes only will not be considered.
Apply online at: https://www.16thcircuit.org/careers
Circuit Court Of Jackson County, Missouri
Position Title: Management Analyst
Position No.: 7053
Department: Court Administrator's Office
Work Location: 415 East 12th Street - Kansas City MO
Work Hours: 8:00 a.m. - 5:00 p.m. Monday thru Friday
Salary: County Paid Position - Exempt Grade C 8 - $1,789.60 Bi-weekly
POSITION PURPOSE AND EXAMPLES OF WORK:
To perform varied professional and specialized administrative and analytical activities related to organizational, operational, financial and planning initiatives for court operations.
MAJOR TASK STATEMENTS AND REPRESENTATIVE ACTIVITIES (Percentage of Time): (The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job; other tasks/duties may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.)
35% Conduct research, studies and analyses of varied processes and programs; compile and analyze data; prepare various reports.
· Conducts research on court procedures to provide technical and administrative assistance to judicial staff to improve the administration and operation of the courts.
· Collects and analyzes data and determines necessity, projections and deviations from standards.
· Develop, prepare, and review a variety of routine and non-routine reports, spreadsheets, narratives, and other documents.
· Engage in strategic planning and perform regular analysis of case processing
and case flow for the court.
· Develops ad hoc case management reports using approved software.
30% Advise, assist, and consult with Court Administrator and Judiciary.
· Prepare and present oral and written evaluations and recommendations for implementation of new systems, programs, procedures or changes.
· Compile and prepare a variety of reports and documents, both narrative and statistical.
· Confer with management and line staff, Judiciary and various others to coordinate efforts, gather information and explain processes and programs.
· Contact other jurisdictions and organizations to obtain comparative information.
· Facilitate and assist in the planning, development, modification and implementation of new operational procedures.
· Provide input as required on court-wide policies and procedures.
· Provide input and recommendations for immediate, short-term, and long-range Court needs and objectives.
· Assists in preparation of information on pending or passed legislation that affects the courts.
25% Perform related work in varied aspects of administrative and judicial support functions (Circuit).
· Perform various and specialized administrative functions relative to organizational, operational, financial, and planning issues, programs and projects as assigned by the Court Administrator and Judiciary.
· Assists in performing various evaluation projects covering specific areas of the courts, such as case assignment, fiscal policies, and jury administration.
· Work cooperatively with other departments and outside agencies as necessary.
· Respond to inquiries from other agencies.
· Perform related work as required to include, but not limited to, serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.
10% Coordinate, participate in, plan and evaluate varied projects and programs; attend meetings and confer with staff.
· Coordinate, participate in, plan and evaluate assigned projects and programs, which may involve organizational change, communications, information flow, cost analysis, integrated and cross-functional work studies and production methods, automated systems development and production and grant resources, application and funding.
· Participate in ongoing program or project management.
· Attend and conduct meetings, seminars, and training.
MINIMUM EDUCATION AND EXPERIENCE:
(Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.)
EDUCATION: Master's degree in administration, social/human services, computer science, or law related fields.
Minimum of five years of experience in program evaluation and data analysis preferably with two of those years in a judicial environment. Judicial or legal experience is preferable but not required.
Must have strong organizational, analytical, critical thinking, and innovative problem solving skills and be able to work independently.
Must submit to and pass criminal background check as prescribed by Courts.
Employees in this position are subject to reasonable suspicion testing for illegal drug use.
KNOWLEDGE , SKILLS, AND ABILITIES: Knowledge, skills, and abilities required to function at an acceptable level in the position.
Knowledge of the operation of local and state court systems.
Knowledge of the principles and practices of modern court management.
Knowledge of the general rules and regulations of the judicial system.
Knowledge of court procedures, legal documents, laws and legal factors pertaining to the court in desired.
Knowledge of the organization, operation, function, responsibilities, jurisdiction and/or procedures of the court is desired.
Ability to work independently and with initiative, under minimal supervision.
Knowledge of research methodology and statistical data collection and analysis techniques, as well as investigative research and reporting.
Skill in processing numerical data. Skill in analyzing large masses of data.
Skill in forecasting system needs based on data analysis.
Ability to maintain a variety of complex records and prepare reports from such records.
Ability to make sound decisions in accordance with laws, regulations, and Court policies and procedures.
Ability to analyze and organize facts and precedents and to prepare written recommendations.
Ability to organize, direct, and coordinate administrative activities in a manner conducive to full performance and high morale.
Ability to investigate, and analyze a variety of administrative problems and devise effective solutions.
Ability to organize and prioritize a variety of demands on time.
Ability to communicate effectively, both orally and in writing, and to prepare clear, complete and logical reports and/or correspondence.
Ability to apply specialized knowledge to individual cases and problems.
Ability to work and relate in a positive fashion toward individuals from diverse backgrounds and maintain effective working relationships.
Skill in the operation of standard office equipment, i.e. computer, telephone, copier/fax, printer, etc.
Skilled in word processing and spreadsheet applications.
WORKING CONDITIONS: Work environment and facilities required to work in as well as physical demands and/or mental requirements. (This is not an inclusive list; other tasks/duties may be assigned.)
Office Environment: Employees are protected from weather conditions or contaminants, but occasional temperature changes may occur.
STANDING - 10% of time – Required when speaking with or assisting individuals; at an employee’s desk; while observing process; waiting for meetings, elevators, etc.
WALKING - 10% of time – Required when delivering or retrieving information, files, etc., from within the office or from other departments or floors; attending meetings in other buildings or departments.
SITTING - 79% of time – Required when completing personal computer/telephone work assignments and attending meetings.
DRIVING/TRAVEL – 1% of time – Minimal driving to other facilities for meetings and training.
LIFTING/CARRYING – 30 lbs. – Required when lifting files or materials.
PUSHING/PULLING - 30 lbs. – Required when moving file boxes and office supplies or materials; and when opening and closing file cabinet drawers and doors.
VISION – Must be adequate to use personal computer, filing, completion of reports, forms, and correspondence.
HEARING – Must be adequate for normal conversation with employees or applicants and the general public or communicating via telephone.
SPEECH – Must be able to speak and understand English clearly to provide detailed information by telephone and in person.
CLIMBING/BALANCING – Required when negotiating stairs, or retrieving files or supplies/materials from overhead or from the floor.
STOOPING/KNEELING/CROUCHING/CRAWLING – Required when retrieving or filing from lower drawers or when retrieving items, office supplies, etc., from the floor.
REACHING/HANDLING – Required on most tasks.
THE COURT IS AN EQUAL OPPORTUNITY EMPLOYER