Our Kansas City office has an opportunity for an Office Assistant to join their team. On a day-to-day basis, generally works under the direction of the office administrator, office coordinator, paralegals and practice assistants to whom the Office Assistant is receiving assignments from but may receive assignments directly from attorneys, in addition to performing regularly assigned tasks. This position supports the delivery of quality legal services to clients by providing administrative assistance to attorneys, paralegals and practice assistants and by working collaboratively and cooperatively with others in a team-oriented environment.
Successful job applicants will be able to perform these essential functions with or without reasonable accommodations.
Reception Duties: Answer multi-line phone system promptly in a professional, courteous and helpful manner. Receive and direct clients and visitors. Keep general state of reception area and conference rooms tidy. Maintain conference rooms and location specific calendars.
Kitchen Maintenance: Load, unload, start dishwasher as needed.
Order & Maintain Office Supplies
Manage Outgoing Mail
Clerical Assistance: Assist all staff and attorneys with various projects as needed to include but not limited to: expense report submission, document downloads, invoice processing etc…
Firm Functions: Assist office administrator/coordinator and attorneys with planning, set-up, and various other responsibilities related to firm functions held within the local office and offsite locations. May require duties before/after normal business hours and limited travel.
Other Duties: Track, record and enter time entries through Ultipro software on a daily basis. Light typing, assist with mailings and other miscellaneous projects as needed.
4+ years previous experience in an Administrative or Office Assistant role
Excellent interpersonal and customer service skills
Excellent communication skills, written and verbal
Ability to read, respond timely/accurately to and organize a high volume of emails
Ability to relay information promptly and accurately
Ability to work on multiple tasks
Good organizational skills including filing and calendaring
Ability to keep work area organized and tidy
Pleasant and clearly understandable phone voice
Ability to sit at a desk for one or more hours at a time
Ability to lift and carry up to 50 pounds
Ability to operate personal computer and other equipment in the office, including (but not limited to) multi-line phone system, fax machine, presentation equipment, copier and scanner
Proficient with Outlook, Excel, Word, PowerPoint
Good typing speed with few errors
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.
Employer Contact Information
Ogletree Deakins Law Firm
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. The firm has 850 lawyers located in 53 offices across the United States, Canada, Europe and Mexico. Ogletree Deakins has been named a “Law Firm of the Year” for seven consecutive years by U.S. News – Best Lawyers® “Best Law Firms”. In 2018, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation - Labor & Employment category.” In addition to handling labor and employment law matters, the firm has thriving practices focused on business immigration, employee benefits, and workplace safety and health law. Ogletree Deakins represents a diverse range of clients, from small businesses to Fortune 50 companies.